Outsourced Finance & Accounting
Your whole finance function, not just your bookkeeping.
Bookkeeping records what already happened. We also run what happens in between: paying suppliers with the right tax withheld, checking stock and cost of goods sold (COGS), calculating payroll and preparing your monthly tax. Then we close the month and report it on the date we agree with you.
More Than Bookkeeping
What you get beyond the books
| Bookkeeping only | AKRUA end to end | |
|---|---|---|
| Transactions recorded, bank reconciled | Included | Included |
| Monthly profit and loss and balance sheet | Included | Included |
| Supplier bills checked and paid in a weekly cycle you approve | Not included | Included |
| Tax checked before money goes out, not after | Not included | Included |
| Stock counts reconciled and COGS booked | Not included | Included |
| Payroll, PPh 21 and BPJS calculated and paid | Not included | Included |
| A partner reviews the month with you | Not included | Included |
Which parts you need depends on your plan. See Plans & Pricing on our homepage.
How Each Part Runs
One team, five routines
Bills arrive
Suppliers send bills to a dedicated inbox or folder
We check each bill
Tax invoice (faktur pajak), NPWP, withholding tax and duplicates
You approve
In a weekly payment cycle
We prepare the transfer
We set it up in your bank portal; you approve and release it
Paperwork closed
Withholding slips (bukti potong) sent to suppliers
Your team counts stock
A monthly stock count (stock opname)
We compare
Count against ending stock in your system
We match purchases
Goods received against supplier bills
We explain the gaps
Differences analysed and followed up with you
COGS booked
COGS journal plus cost and margin analysis
HR sends the inputs
Gross pay, overtime and commissions
We calculate
PPh 21 and BPJS for every employee
You approve
Before anything is paid
Salaries paid
Processed through your bank portal
Year end
December recalculation and 1721-A1 withholding slips
Through the month
Tax checked on every bill before payment
Month end
PPh 21, 23, 4(2) and VAT (PPN) summarised
Payment codes
Tax payment codes (ID billing) prepared for you to pay
Returns filed
Monthly returns (SPT Masa) in CoreTax
Equalised
Tax in your books checked against what was filed
Month-end close
Receivables, payables and the rest of the books reconciled
Checks run
Every report cross-checked before it goes anywhere
Report pack sent
On the date we agree with you
Partner review
The closed month and key numbers, together
For More Complex Setups
When bills, sites and assets multiply
A multi-location F&B group opening new sites gets supplier bills by email every day. We built a review step between the inbox and Xero, so every bill is read, checked and approved before it reaches the books.
Bills arrive by email
Supplier bills land in a shared inbox
Lines are read automatically
Vendor, items, amounts and tax pulled from each bill
Rules fill the gaps
Account and tax type from the vendor’s history
A reviewer checks it
Anything that doesn’t add up comes back for review
Draft bill in Xero
Never approved or paid automatically; duplicates blocked
New-site costs recorded as assets
Held until the site opens, then booked as fixed assets
Before Any Report Reaches You
Reports that look finished but don’t add up
A profit and loss can look perfectly fine and still be wrong: an account left out, cash that doesn’t tie to the bank, customer balances that don’t match your books. So every month runs through these checks before we send anything.
The checks
- The balance sheet balances
- Cash in the cash flow statement equals cash on the balance sheet
- Net profit in the profit and loss equals net profit in the cash flow statement
- Bank balances in your books equal your bank statements
- Customer balances add up to receivables in your books
- Every account is assigned to a report line. Nothing is dropped or guessed.
Two people on every set of books
- Prepared by an associate, reviewed by a senior
- A 40-point checklist every month
- Monthly tax equalisation: tax in your books checked against what was filed
- Closed months stay closed: late documents are booked in the current month
What You Get
Your monthly report pack
Every month
- Profit and loss
- Balance sheet
- Aged receivables
- Aged payables
- Bank reconciliation report
- Tax balances
When your business needs it
- Cash flow statement
- Profit and loss per outlet or branch
- Consolidated group reports
- Shareholder reports
- Cost and margin analysis
- Prepaid, accrual and depreciation schedules
From Recent Work
One report set instead of 22 spreadsheets
A multi-branch group was building its shareholder reports by pasting each branch’s Xero figures into 22 separate spreadsheets. The same account was spelled differently from branch to branch, and new accounts quietly dropped out of the totals. We mapped every variation onto one standard chart of accounts, and each report is now checked against Xero’s own totals before it goes out.
167 → 121
account name variations merged into standard accounts
22 → 1
spreadsheets replaced by one checked report set
A masked copy: names and figures are fictional.
Common Questions
Questions we get asked
What is outsourced finance and accounting?
An outside team that runs your finance function for you: recording transactions, paying vendors, payroll, tax and monthly reporting. You keep the approvals; we do the work and the checking.
How is this different from a bookkeeping service?
Bookkeeping records transactions after they happen. We also handle the steps before and around them: checking bills and tax before payment, preparing transfers for your approval, reconciling stock and cost of goods, and calculating payroll.
When do I get my reports?
On a date we agree with you at the start, earlier or later depending on what you need. We need your complete documents at least 5 working days before that date.
Do you ever approve or release payments?
No. We check bills and set up transfers in your bank for your approval. Approval and release stay with your own signatories.
What do you need from us?
Bank statements, sales invoices, bills and receipts (through a cloud folder or a dedicated email address); stock counts, if you hold inventory; and access to your accounting software and CoreTax.
Our books are behind. Can you catch up?
Yes. We bring your books and tax up to date from an agreed cut-off date before the monthly work starts. Moving your full history from another system is scoped separately.
How much does it cost?
Plans are priced per entity, per month: Bookkeeping at Rp 5,000,000, Outsourced Finance from Rp 8,000,000, which adds the weekly payment cycle and invoice processing, and Integrated Operations from Rp 10,000,000, which adds POS and inventory integration and consolidated reporting. Software subscriptions are excluded. See Plans & Pricing on our homepage.
Which systems do you work with?
Accounting systems including Xero, Jurnal.ID, Zoho Books and Odoo, CoreTax for tax, and POS systems such as Moka, DealPOS and Mille. If you are still on spreadsheets, we can set up a new system as part of onboarding.
Tell us how your finance runs today
Who pays your suppliers, who runs payroll, how stock is counted. We’ll show you which parts we can take over.
Get in Touch